Billing that works
as hard as you do
Invoice Management
Professional invoices
created in seconds
Build detailed invoices with line items, service codes, and automatic calculations. Track every invoice from draft to paid with a clear status workflow.
Itemized line items
Add services, session hours, materials, and custom charges with per-item rates
Service code support
Built-in ABA service codes (97151, 97153, 97155, etc.) for accurate billing
Auto-calculations
Subtotals, taxes, discounts, and totals calculated automatically
Due date management
Set payment terms, track due dates, and automate overdue reminders
Invoice #INV-2026-0047
Issued: Feb 14, 2026
Due: Feb 28, 2026
Bill To:
Morrison Family
123 Maple Street
From:
Bright Futures ABA
ABN: 12 345 678 901
| Service | Code | Hrs | Rate | Total |
|---|---|---|---|---|
| Behavior Assessment | 97151 | 2.0 | $125.00 | $250.00 |
| ABA Therapy (1:1) | 97153 | 12.0 | $85.00 | $1,020.00 |
| Supervision | 97155 | 3.0 | $110.00 | $330.00 |
Outstanding
$12,450
8 invoices pending
Collected (MTD)
$34,200
+12% vs last month
Overdue
$3,780
3 invoices overdue
Recent Activity
Morrison Family
Feb 12
Thompson, J.
Feb 11
Garcia Family
Jan 28
NDIS - Plan 4821
Feb 10
Lee, S.
Feb 9
Payment Tracking
Know exactly where
every dollar stands
Real-time visibility into your practice revenue. See amounts due vs paid at a glance, get alerts on overdue invoices, and review complete payment history for every client.
Revenue dashboard
Monthly, quarterly, and annual revenue tracking with trend analysis
Overdue alerts
Automatic notifications when invoices pass their due date
Payment history
Complete payment record for every client and every invoice
Aging reports
See outstanding balances by 30/60/90+ day buckets
NDIS and insurance billing,
simplified
Whether your clients are NDIS-funded, privately insured, or self-pay, BehaviorIQ handles the complexity so you do not have to.
NDIS Integration
Complete NDIS claim management
NDIS participant number tracking per client
Plan management and self-managed support
Claim generation with NDIS line items
Funding type categorization (Core, Capacity, Capital)
Budget tracking against plan allocations
Bulk claim submissions and reconciliation
Insurance Billing
Streamlined provider management
Insurance provider directory with contact details
Policy number and member ID tracking
Authorization management with expiry alerts
Pre-authorization request generation
Claim status tracking (submitted, approved, denied)
Explanation of Benefits (EOB) reconciliation
Invoice Status Workflow
Track every invoice from
creation to collection
A clear, visual workflow so you always know where every invoice stands. Automatic status transitions keep everything up to date.
Draft
Invoice created, not yet finalized
Sent
Delivered to client or insurer
Viewed
Recipient has opened the invoice
Paid
Payment received in full
Alternative Outcomes
Session Integration
Billing connected to
your session data
No more manual data entry. BehaviorIQ automatically populates invoice line items from completed session data — service type, duration, therapist, and billing codes are all pulled in.
Auto-populate line items
Session date, duration, service type, and therapist flow directly into invoices
Therapist rate mapping
Each therapist's billing rate is automatically applied based on their role
Period-based invoicing
Generate invoices for a date range with all sessions included automatically
Smart suggestions
AI suggests unbilled sessions and flags potential billing discrepancies
Completed Session
Client
Alex Morrison
Date
Feb 13, 2026
Service
ABA Therapy (1:1)
Duration
2.0 hours
Therapist
Sarah Chen, RBT
Code
97153
Auto-Generated Invoice Line
| Service | Code | Hrs | Rate | Total |
|---|---|---|---|---|
| ABA Therapy (1:1) | 97153 | 2.0 | $85.00 | $170.00 |
Get paid faster.
Bill smarter.
Stop chasing payments and wrestling with spreadsheets. BehaviorIQ billing is connected to your sessions, your clients, and your practice.
Free 14-day trial · No credit card required · Cancel anytime