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Session Tracking

Real-time session
management.

Schedule, run, and complete therapy sessions with built-in timers, live data collection, goal tracking, and automatic billing integration. Everything you need from start to finish, in one seamless workflow.

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Smart Scheduling

Powerful session scheduling with recurring appointments, session types, location tracking, therapist assignment, and conflict detection.

Built-in Timer

Start, pause, and stop session timers with one click. Automatic duration tracking, break logging, and billable hour calculation.

Live Data Collection

Collect behavioral data in real-time during sessions. Goal tracking panel, behavioral notes, and supervisor co-sign built right in.

Smart Scheduling

Schedule with
precision and flexibility.

Create sessions with all the context your clinicians need. Assign therapists, set session types, pick locations, and let BehaviorIQ handle conflict detection, recurring series, and automated reminders.

8 distinct session types for accurate categorization

Recurring session series with flexible patterns

Automatic scheduling conflict detection

Multi-location support including telehealth

Therapist assignment with workload visibility

Client and guardian notification preferences

Session Types

Direct Therapy
Parent Training
Assessment
Initial Assessment
Supervision
Team Meeting
Consultation
Discharge

Locations

Home-based
Clinic
School
Telehealth
Community

Direct Therapy Session

2:00 PM - 4:00 PM
Jane Doe Sarah Mitchell, RBT Main Clinic

Session In Progress

Jane Doe · Direct Therapy

01:23:45
Billable: 1h 20m · Break: 3m

Active Goals

Manding for items

8/10

Receptive identification

5/10

Independent handwashing

3/5 steps

Session Notes

Client arrived on time and was eager to begin. Strong responding during manding trials...

Supervisor Co-Sign Required
Pending

During the Session

Everything you need,
while you're in session.

BehaviorIQ's session view gives clinicians a complete workspace. Built-in timers track billable and non-billable time. The goal tracking panel shows active targets with real-time data entry. Behavioral notes capture observations as they happen. And when supervision is required, the co-sign workflow is built right in.

One-click timer with automatic billable hour tracking

Goal tracking panel with real-time trial data entry

Behavioral notes with structured and free-text options

Break time logging separate from billable hours

Supervisor co-sign workflow for RBT sessions

Offline mode for sessions without internet access

Session Types

8 session types for every
clinical scenario.

From direct therapy to discharge, every type of clinical encounter has a dedicated session format with the right tools and documentation fields built in.

Direct Therapy

One-on-one ABA therapy sessions focused on skill acquisition and behavior reduction goals. The core session type for most practices.

Goal trackingData collectionBillable hours

Parent Training

Caregiver education sessions to teach behavior management strategies, reinforce generalization, and build family capacity.

Training objectivesHomework trackingCaregiver feedback

Assessment

Ongoing assessment sessions for skills evaluations, preference assessments, and functional behavior assessments.

Assessment toolsScoring rubricsReport generation

Initial Assessment

Comprehensive intake evaluations for new clients, including baseline measurements, interviews, and initial goal setting.

Intake formsBaseline dataGoal recommendations

Supervision

BCBA supervision of RBTs and trainees. Track oversight hours, provide feedback, and document competency assessments.

Supervision hoursCompetency trackingFeedback forms

Team Meeting

Collaborative team meetings for treatment planning, case reviews, and interdisciplinary coordination.

Meeting notesAction itemsAttendee tracking

Consultation

Professional consultation sessions with external providers, schools, or other members of the client's care team.

Consultation notesRecommendationsFollow-up actions

Discharge

Final sessions for transitioning clients out of services. Document outcomes, create transition plans, and complete summaries.

Discharge summaryOutcome dataTransition plan

Data Integration

Sessions that feed
your entire workflow.

Every session automatically connects to the rest of BehaviorIQ. Data flows into goal tracking, behavioral graphs populate in real-time, session summaries are generated with AI assistance, and billing records are created without manual entry.

Auto-links session data to treatment plan goals and targets

Behavioral data recorded during sessions feeds graphing engine

AI-generated session summaries from notes and data

Progress toward mastery updates automatically after each session

Session data available instantly in reports and analytics

Session Data Flow

Session Record

24

Trials

87%

Accuracy

1.5h

Duration

Goals Updated

3 targets progressed

Graphs Updated

New data points added

AI Summary

Session note generated

Billing Ready

Invoice line created

Auto-Generated Invoice Line

DateServiceCodeHoursAmount
Feb 14Direct Therapy971532.0$240.00
Feb 14Supervision971550.5$75.00
Feb 13Parent Training971561.0$120.00
Total$435.00
Auto-tracked
Service codes mapped

Billing Integration

Sessions to invoices,
without the busywork.

Every completed session automatically generates a billing record. BehaviorIQ tracks billable hours, maps the correct CPT/service codes based on session type, and creates invoice line items ready for review and submission.

Automatic billable hour calculation from session timer

CPT code mapping based on session type and provider credentials

Direct link from session records to invoice line items

Support for NDIS, Medicare, and private insurance billing

Batch invoice generation from completed sessions

Revenue tracking and reporting by therapist, client, or payer

Session Workflow

From schedule to summary
in five seamless steps.

Every session follows a clear, guided workflow. No missed steps, no forgotten data, no manual syncing between systems.

01

Schedule

Create the session with client, therapist, type, date, time, and location. Set up recurring series.

02

Start

Begin the session with one click. Timer starts, goals load, and the data collection workspace opens.

03

Collect Data

Record behavioral data in real-time. Track trials, note behaviors, and capture clinical observations.

04

Complete

Stop the timer, finalize notes, review collected data, and submit for supervisor co-sign if required.

05

Review

Session summary generated. Data flows to goals, graphs, reports, and billing automatically.

Ready to streamline your
session management?

Join hundreds of ABA practices running smoother, more efficient sessions with BehaviorIQ. Start your free trial today.

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Free 14-day trial · No credit card required · HIPAA compliant